This data protection policy describes how and why we use data, content and information about or by students and educators as part of the Generative AI in Education: Have Your Say project. This use falls under the following categories:
The data controller for this data is the Department for Education. We are a data processor, operating under their instruction. This data protection policy provides details about our data collection and use under each of these categories, your rights around data about and by you, and how to provide feedback and complaints about our data processing.
We hold only the minimum amount of data or content about you. We will not use data or content for big data analytics or training AI systems, and the data we hold will not be shared or processed to create profiles or target you for marketing.
We collect data from educators who register for participation in this project.
This data includes contact information about the educator, their school and the classes they are intending to run a workshop with.
These are held in Airtable.
We process this data under the consent lawful basis. We use it to contact you with information about the project and to get your feedback about the toolkit. We also use it to understand which schools, colleges and classes are taking part in the project, so that we can monitor the reach of the project and the demographic makeup of the areas schools are in.
We will delete your contact details after a period of six months following the completion of the project. We keep it for this time in case there is any follow-up work, such as an evaluation of the project, that would require getting in touch with you again.
Educators may object to this processing and data retention at any time by emailing dpo@connectedbydata.org, in which case we will bring forward that deletion process.
We collect content that students have created as part of this project. Some of this creative feedback that’s submitted may also be selected to display in a gallery at the AI in Education Summit and to reproduce it in reports or presentations.
This content includes scanned creative work such as drawings, letters, and statements, and collective class feedback on statements about generative AI in education. We ask educators to block out information in student work that should not be shared with us, such as personal or sensitive information. If we select work for display, we will let you know and will double check ourselves that it does not contain anything personal or sensitive.
This content is held in Airtable and in a Pol.is instance operated by the Department for Education. Selected content may also be included in documents, slideshows and reports about the project.
This content will be used for non-commercial research. It will be analysed to identify messages for a report on student feedback to the AI in Education Summit.
If we get a large amount of submitted student work, we may make use of AI tools within Airtable to help us:
AirTable uses models from Amazon, Google, OpenAI and IBM to process content. Airtable’s terms of service for AI state “Airtable does not use, or permit others to use, Input or Output to train the generative artificial intelligence models used to provide Airtable AI.” We will not use submitted student work to train AI models.
We process this data under the legitimate interests lawful basis:
Copyright law lets us reproduce this content in documents and reports because it has been submitted to a public body (the Department for Education) as part of its public business.
We have a small oversight group of children’s rights experts who will guide our use of this data and content during analysis.
We will delete most of this content within six months of the end of the project. However, the creative feedback we select to share in documents and reports will be kept within those documents and reports indefinitely.
As a student or parent, you may object to this processing and data retention at any time by emailing dpo@connectedbydata.org, in which case we will bring forward that deletion process. However, if the content was already included in documents and reports arising from this project, we will not be able to remove it from those.
Under data protection law, you have rights over data about you including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at dpo@connectedbydata.org if you wish to make a request.
We welcome feedback, complaints and objections to our use of data about you, or our wider data practices, whether or not we hold data about you personally, and from organisations as well as individuals. Please email these to dpo@connectedbydata.org.
We aim to resolve these rapidly and transparently within a month. If resolution isn’t possible within that time (for example if we cannot come to an agreement with you about the steps we should take), we will work with you to convene an independent panel to decide what we should do, and adhere to the judgement of that panel.
The data controller for this data is the Department for Education. We are a data processor, operating under their instruction. You can contact the Department for Education if you are unhappy with how we are using your data.
You can also complain to the ICO if you are unhappy with how we have used your data.
You can contact the ICO at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk